The Personal Information Protection Act regulates the manner in which CCFA collects, uses, retains, secures and discloses personal information. CCFA recognizes the importance of privacy and the sensitivity of personal information received in the course of activities. The organization is committed to protecting the confidentiality of members’ personal information and informing members about procedures regarding the collection, use and disclosure of personal information provided to CCFA. For the purposes of this policy, “members” mean those currently employed individual members of our faculty association, those who are retired and subsequently accorded the status of honorary members through past years of service, and those previously employed as term faculty who remain in good standing with the union.
Contacting the CCFA Privacy Officer
Requests for access to or correction of personal information should be made in writing and addressed to the CCFA Privacy Officer. Any questions, concerns or complaints about this policy should also be directed to the Privacy Officer.
The contact information for the acting* Privacy Officer is:
- LYNELLE YUTANI (she/her/hers)
President, Camosun College Faculty Association – ac.ytlucafnusomac@tnediserp
Instructor, School of Health & Human Services – ac.nusomac@Linatuy
250-370-3594 DD/VM l Y222
CAMOSUN COLLEGE l 3100 Foul Bay Rd l Victoria, BC l V8V 5J2
“Personal information” means any information about an identifiable individual and includes:
- home address and telephone number;
- age, marital status, sexual orientation, race, ethnic origin, religion;
- medical information;
- employment information, including information related to any services we might offer.
Personal information does not include “contact information”, that is, the name, job title, business address, business telephone number, business email or business fax number of an individual.
CCFA Collection of Personal Information
The mandate of CCFA involves:
- communicating with and determining the needs of our members;
- providing services and information to our members; and
- managing the business of the Union.
In order to fulfill its mandate and objectives, the Union may collect information that is relevant to the representation of our members’ professional and employment interests. This information may, of necessity, include personal information about members and other individuals.
For example, CCFA may collect personal information about members who participate on committees, request contract administration services, register for conferences and conventions, subscribe to CCFA publications, or conduct research and surveys.
Collection, Use and Disclosure of Personal Information
CCFA will only collect, use and disclose personal information for purposes that would be considered reasonable in the circumstances and only such information as is required for the purposes of fulfilling the mandate and objectives of the Union.
Wherever possible, CCFA will collect personal information directly from the person to whom the information pertains. Sometimes it may be necessary to collect personal information from other sources, such as your department, school, or employer (Human Resources).
If personal information is provided to an organization that performs services on CCFA’s behalf, that organization will be required to use such information solely for the purposes of providing services to CCFA or the individual(s) concerned, and be required to delete such information as soon as it no longer needs the information to perform the work requested by CCFA and to have adequate safeguards for the protection of personal information.
CCFA will not sell or rent personal information to any organization.
Unless the purpose is obvious or consent is not required, before or at the time of collection, members will be informed of the intended purposes for the use or disclosure of personal information and will obtain consent. In most cases, CCFA will obtain a member’s express consent but in some cases, that consent may be implied through the member’s conduct, such as having CCFA handle a grievance for the employee.
Members may withdraw their consent to the collection, use or disclosure of personal information, but withdrawing consent may limit CCFA’s ability to represent members’ interests or process a grievance on the member’s behalf
Accuracy, Security and Retention of Personal Information
CCFA will make reasonable efforts to ensure that any personal information that is collected, used, or disclosed is accurate and complete.
CCFA recognizes its obligation to protect the personal information in its custody and has implemented procedures to safeguard personal information against unauthorized access, use or disclosure.
CCFA will keep personal information only as long as it is required. When personal information is no longer required, it will be destroyed in a secure manner.
Members do not have to provide personal information to visit CCFA’s website. If members browse through the website, read pages or download information, the following information is automatically collected and stored:
- the Internet Protocol (IP) address of the computer from which the site is accessed;
- the date and time of the visit; and
- the pages visited.
This information is used for statistical purposes to help make the site more useful to visitors. This information does not identify individuals and is not correlated with any personal information.
From time to time CCFA may use non-persistent cookies within multiple page online forms to remember a visitor from page to page. These non-persistent cookies do not store any personal information and are typically deleted after each visit. CCFA will not rely on the continued existence of these cookies.
CCFA employs software programs and app plug-ins to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage to the site. This software receives and records the IP address of the computer that has contacted CCFA’s network, the date and time of the visit and the pages visited. No attempt is made to connect these IP addresses to the identity of individuals visiting the site unless an attempt to damage the site has been detected.
If personal information is provided through an e-mail message or form, the information will be retained only as long as needed to respond to questions or to fulfill the purpose of the communication.
The CCFA website contains links to other sites, which are not governed by this policy.